About BMS
In terms of access control, a distinction is made between BMS and VMS, which stand for Booking Management System and Visitor Management System respectively.
BMS : Booking Management System
The BMS, Booking Management System, is an online reservation management system allowing to reserve a resource in time for a user. More specifically, Booking Management systems are mainly used in residential or tertiary buildings to allow the reservation of collective resources over a given time period: tennis courts, parking spaces, meeting rooms, etc.
VMS : Visitor Management System
The VMS, Visitor Management System, is a technology to track incoming and outgoing visitors. “Visitors” are all persons who do not work for a company and who are required to visit it, or all persons who do not reside in a place of residence that they are required to visit temporarily.
Within the Booking Management System, there are three distinct roles for booking:
- The planner: the person who makes the reservation
- The user: the person who benefits from the reservation
- The venue manager: the person who validates or moderates the reservations
For the VMS, the goal is to:
- Replace traditional visitor registers
- Track visitors on site in real time
- Allow certain access to these visitors on a temporary basis
How does the booking management system work?
The Booking Management System allows three types of access to resources subject to reservation:
- Classic access with control of the identification title at the entrance
- Free access during the reservation period
- Access subject to authorization
- Access with identification control at the entrance and subject to authorization
What are the advantages of the BMS?
The booking management system allows to:
- Manage up to 500 reservations per user
- Request different access control systems (badges, keys, BLE…)
- Duplicate user reservations
- Make online reservations on the iPassan portal
- Moderate or not the acceptance of reservation requests by the venue manager
- Moderate the amount of time dedicated to reservations
- Regulate the number of users that a scheduler assigns to his reservation(s)
- Define recurring reservations
Depending on the type of reservation made, the venue manager can also assign, modify or add access to multiple doors, associate dedicated documents to the reserved location, and create detailed user profiles.
In addition, the BMS allows you to restrict access to reserved resources in three ways:
- In addition, the BMS allows you to restrict access to reserved resources in three ways:
- Automatically, several minutes before the start of the reservation period,
- Automatically, when the reservation starts
In the same way, the BMS allows the release of reserved resources:
- Automatically, several minutes before the end of the reservation period,
- Automatically, when the reservation ends
- Automatically, several minutes after the end of the reservation period
When can I use the booking management system?
Booking Management systems are often used in the residential and commercial markets to enable the booking of :
- Meeting rooms,
- Tennis courts,
- Parking spaces…
The objective is to allow a single user to reserve a collective resource in advance and to be able to access it during the time slot defined at the time of reservation.
